List name1Max number of entries (Pro, Premier)Max number of entries (Enterprise)
Chart of Accounts10 000100 000
Total names: Employees, Customers, Vendors, and Other Names combined14 500 (individual limits of each list is 10 500>100 0002
Items, including inventory items (group items can contain only 20 individual items)14,500>100 0003
Items in an inventory assembly or sub-assembly100500
Job types10 00010 000
Vendor types10 000100 000
Customer types10 000100 000
Payroll items10 00010 000
Price Levels100750
Classes10 000100 000
Terms for receivables and payables10 00029 000
Payment methods10 00010 000
Shipping methods10 00010 000
Customer messages10 000100 000
Ship To addresses10 00010 000
Memorized reports10 00029 000
Memorized transactions10 00050 000
To Do notes10 000100 000
Sales Reps10 00010 000
Sales Tax Codes10 00010 000
Group Items & Sales Tax Group Items5050
Advanced Inventory SitesN/A1 000 000
Advanced Pricing Price RulesN/A100 000
ContactsNo limitNo limit
Custom Fields2045
Item custom field
Customers/Vendors/Employees custom fields

1Some of the items in the list are not available in earlier versions of QuickBooks Desktop for Windows.
2QuickBooks Desktop Enterprise 14.0 and later versions allow you to add up to one million names (e.g. customers, vendors, employees) and up to one million items (e.g. inventory, non-inventory, and service items). Some performance degradation is likely as your lists approach these size thresholds.
3 Current QuickBooks Desktop users can check the size and or lists of their QuickBooks Desktop company file by pressing the F2 key or Ctrl+1 and look for File Size in the File Information section of the window or List Information section.
4Customers/Vendors/Employees - 15 and 30 totals are a combination of custom fields for customers, vendors and employees.

  • In Pro/Premier, although there is a total of 15 custom fields, you cannot have more than 7 per category. For example, you could only have 7 custom fields for customers, 7 for vendors and 7 for employee.
  • In Enterprise Solutions, although there is a total of 30 customer fields, you cannot have more than 12 per category. For example, you could only have 12 custom fields for customers, 12 for vendors and 6 for employee.